One of the perks of entering the business of being a Virtual Assistant (VA) is that it is easy to get things started. Not only is it convenient as you are working at your own home/space, but also, you do not need much to make it a success. To ensure that you are well prepared for this business, there are some steps that you must take before you accept the challenge. Let’s start with the most basic, if you rely heavily on voice calls or listening to recordings or watching videos, opt to buy classical music headphones, take these for example. This type of headphone allows you to hear sound in a clearer more detailed way. You can perform your tasks faster and more accurately because of the quality of your equipment.
As a virtual assistant, you must be able to cater to the needs of your client virtually. The basic equipment needed are as follows:
- A computer
- Stable internet connection
- Backup storage or system (you may opt for online backup)
- A desk and a chair
- A printer/copier/scanner/fax machine
- A filing cabinet/filing system
- Transcription software and equipment (if transcription services will be offered)
- Telephone and related equipment e. g. headset (for hands-free convenience)
Most of the items listed may already be available to you. If not, choose to spend wisely. The less significant items, like furniture, may be bought from flea markets or thrift shops. On the other hand, invest in the things that are essential to your business – your computer. Industry experts strongly recommend buying the best computer you can afford as this will determine your performance.
Managing your business may need a few basic business strategies. These may include, but are not limited to:
- Business Plan
- Business bank account
- Business email address/account
- A website and/or a blog
- Social network profile
- Business contact number
- Bookkeeping software
- Content management system
- Delivery system
- Personal insurance
- Organizing tools
- Business services software
The most important among all these is your business plan. You have to make sure that your goals, budget, marketing strategy, policies and procedures, and operations are all set. You must have the framework, which will guide you, as you go about your business. The other items may already be available to you or may be easily acquired. Again, make sure you spend wisely. Only buy software that is vital to your business.
Last, but definitely not the least, you must be personally prepared to start your business. Your physical, mental and emotional state all play a significant part in your performance, so make sure that you are ready. You must, at least, have the following:
- Positive mindset
- Administrative skills
- Basic knowledge of the industry
If you want to succeed as a virtual assistant, you must have a mindset that is willing to finish assigned tasks with quality and speed. You have to condition yourself in such a way that the satisfaction of your client is your ultimate goal.
Starting a VA business only needs a few hundred dollars as capital. Some have even started with nothing but their skills. If you plan your business right and perform above that which is expected of you, success will surely find you.